Role Responsibilities:
- Serve as the main point of contact for incoming calls, visitors, vendors, and customers; manage communication professionally and efficiently.
- Support basic accounting and administrative tasks, such as invoice tracking, document preparation, expense processing, and coordinating with external accounting partners.
- Maintain organized digital and physical filing systems (contracts, service documents, purchasing records, HR-related files).
- Support communication and information exchange between the U.S. subsidiary and headquarters in Germany (technical documents, forms, reports, scheduling, shipment coordination).
- Manage office supplies, purchasing requests, and facility-related vendors.
- Ensure a clean, organized, and professional office environment and contribute to process improvements.
Role Requirements:
- Strong organizational, communication, and multitasking skills — able to manage diverse tasks with minimal supervision.
- Experience with basic accounting/ administrative processes (invoice tracking, receipts, purchase orders, vendor communication).
- Proficiency in Microsoft Office (Outlook, Excel, Word); comfort learning new systems.
- Professional phone and email etiquette.
- Experience with Quickbooks is a plus
- Ability to coordinate across departments and work smoothly with both U.S. and German colleagues.
Compensation & Benefits:
- Competitive salary based on experience
- Health insurance (medical, dental, vision).
- Paid Time Off (PTO).
- 401(k) with 6% company match.
- Opportunities for skills development and internal advancement as the U.S. team expands.
Stellenarten: Vollzeit
Arbeitsort:
Hocker Polytechnik Inc.
125 Don Truell Ln
27360 Thomasville
27360 Thomasville
Eintrittsdatum: ab sofort